Information

Tender reference number	AO/009/21
Title	Provision of warehouse management, continuous inventory, moving and general inventory services for the European Union Intellectual Property Office (EUIPO)
Description	This invitation to tender covers the services of warehouse management, continuous inventory, moving and general inventory to be performed, mainly, in the buildings occupied by the EUIPO in Alicante and its campus. Likewise, exceptionally, the EUIPO may request moves to/from any other place in the world. As well as at the Brussels and Luxembourg offices, the EUIPO currently has employees, for the development of cooperation projects, in Argentina, Cameroon, Zimbabwe, Thailand and China. Two lots have been defined in the tender procedure, and tenderers may submit their tenders for one or both lots. — Lot 1: service of warehouse management, continuous inventory and moving; — Lot 2: service of general inventory. The tasks included in each lot are described in Annex II.1 – Work Methodology, corresponding to each lot.
Contract type	Services
Procedure type	Open procedure
Status	Closed
Published on TED
Submission Method	Electronic
Tenders may be submitted	All lots
Maximum number of lots	2
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)	Framework agreement
Address of the buyer profile: (URL)
Estimated total value	1,366,000.00 EUR
Main CPV	79991000

Conditions for participation

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Economic and financial standing - List and brief description of selection criteria	Selection criteria as stated in the procurement documents
Economic and financial standing- Minimum level(s) of standards possibly required	Selection criteria as stated in the procurement documents
Technical and professional ability - List and brief description of selection criteria	Selection criteria as stated in the procurement documents
Technical and professional ability - Minimum level(s) of standards possibly required	Selection criteria as stated in the procurement documents

Milestones

TED publication date	15/04/2022 00:00
Question deadline	N/A
Answer deadline	N/A
Time limit for receipt of tenders	16/05/2022 13:00
Conditions for opening tenders (date)	18/05/2022 11:00

Lots

Lot number	Title	Description
Lot 1	Service of warehouse management, continuous inventory and moving	Lot 1: service of warehouse management, continuous inventory and moving. Includes the provision of the following services: 1. daily tasks: 1. physical receipt of merchandise and items acquired by the EUIPO; 2. administrative receipt of merchandise and items acquired by the EUIPO; 3. physical receipt of merchandise and items not acquired by the EUIPO; 4. labelling of inventoried items; 5. provision of material: storage or direct delivery; 6. management of the EUIPO warehouses. Reorganisation of the same. Organisation of the distribution of items; 7. stock control; 8. re-labelling of inventoried items; 9. preparation and organisation of material for its delivery; 10. delivery of inventoried/non-inventoried items from the EUIPO warehouses to their final destination within the buildings (UT); 11. transfer between different locations within the buildings (UT) of inventoried/non-inventoried items; 12. assembly, installation, connection and ergonomics of the equipment necessary for a work station in the EUIPO; 13. transfer of items from the EUIPO to the residence of the remote workers; 14. (*) assembly, installation, connection and ergonomics of the equipment necessary for a work station at the residence of the structural remote workers; 15. recovery of items already in use at the EUIPO and that need to be stored again, including the transfer from the residences of the remote workers; 16. on-site reading for the update of UT/warehouse of the items inventoried upon deliveries, transfers and recoveries (IWMS IT system); 17. recording and updating of UT of the items delivered inside and outside of the buildings (SAP/IWMS IT system); 18. tracking, continuous verification and updating of UT of the items delivered inside the buildings (SAP/IWMS IT system); 19. management, processing and closing of work orders (e-ticketing/IWMS IT system); 20. preparation of lists of material that may be declassified; 21. management of outbound materials; 22. other tasks to support the EUIPO staff or that of its contractors; 23. semi-annual inventory of the warehouses. (*) The start date of these tasks will be confirmed by the EUIPO upon commencing the contract. 2. Exceptional tasks: 24. transfer of items between UTs for large moves (> 10 moves per day). Including pick up, loading, transfer, unloading and installation/connection; 25. mass transfer of items from the EUIPO to the residence of the remote workers (> six transfers/day); 26. special moves to/from any place in the world; 27. support to the daily tasks service.
Lot 2	Service of general inventory	The EUIPO, as part of its financial obligations regarding the management of its fixed assets, must cyclically perform a physical inventory exercise of its IT equipment (IT) and furniture (FM). It is foreseen that, during the validity period of the framework contract that is the object of this tender procedure, a global physical inventory exercise will be organised each year of the EUIPO’s inventoried IT and FM materials located in all of the offices of its headquarters in Alicante, as well as the remote verification of those EUIPO’s inventoried items deployed in multiple locations that cannot be physically recorded on site through mobile devices, so they will be verified remotely. This is the case of the rented buildings and the residences of the employees. Also, the EUIPO may request the complete re-labelling of all of the items (FM and/or IT), and in this case it will determine the year in which it finds it necessary to complete that task. In principle, this is foreseen for year 1.

Notices

Reference	Notice type	Publication date
2022/S 087-234652	Corrigendum	04/05/2022 00:00
2022/S 075-197211	Contract notice	15/04/2022 00:00