Call for tenders' details

All-encompassing Booth Services for Event Participation
Contracting authority:
Clean Hydrogen Joint Undertaking (CHJU)
TED publication date:
Time limit for receipt of tenders:
CleanHydrogen/Contract 356
All-encompassing Booth Services for Event Participation
The Clean Hydrogen Joint Undertaking regularly participates in various events throughout the year and presents its work at these events in a booth. The aim of this contract is to procure logistical services to transport, setup and dismantle the booth for each event (lot 1) and store it when not used (lot 2).
Open procedure
All lots
Framework agreement
500,000.00 EUR
Conditions for participation
See internet address provided in Section I.3).
Selection criteria as stated in the procurement documents
Selection criteria as stated in the procurement documents
Selection criteria as stated in the procurement documents
Selection criteria as stated in the procurement documents
07/07/2023 00:00
05/09/2023 17:00
07/09/2023 12:00
Lot number Title Description
Lot 1
Booth Transport, Setup, Dismantling and Transport Back to Storage
The work required under this lot includes, at a minimum:— the organisation and execution of any necessary arrangements with the organizations that manage the venues of the various events in order to rent a space to accommodate the booth for the duration of the event with the minimum following measures: 4x4 m (16 m2);— ensuring that the necessary arrangements for the booth are taken according to the organiser’s requirements;— ensure that electrical plugs are available in the rented space to power screens and lights included in the booth;— provide the necessary technical support and project management prior, during and after the event;— transport the booth from the location in which it is stored to the venue of the event;— ensure that the booth is cleaned during the whole duration of the event;— setup the booth in the rented space at the location of the event and dismantle it at the end of the event;— transport the booth back to the storage location.The contractor shall also include in its offer the following services:• leasing the necessary equipment for the booth:— wooden floor,— carpet,— meeting table,— two highchairs,— four chairs,— LED screen of eight tiles of about 50x50 cm that will be integrated in the booth’s structure,— additional screen of 55 inches (touchscreen) to be placed in the totem.
Lot 2
Booth Storage and Maintenance
The work needed under this lot requires the contractor to, at a minimum:— have the availability of a suitable, secured space to store the booth for extended periods of time, as of 1 March 2024 (see below) and until contract expiry;— ensure that the booth is stored in a facility which shall be adequate for the purpose. The conditions within the facility must not cause the materials of the booth to degrade in any way, it is the contractor’s responsibility to avoid any damage or any kind of deterioration to the booth materials during storage;— ensure that all arrangements regarding activities tied to services under lot 1 of this contract are made in order for the booth to be transported in time for any event as described in Section 3.1 of the tender specifications – Part 2 ‘Technical Specifications’;— carry out any necessary maintenance on the booth, if needed, after each event that the booth was sent to under lot 1.Please note that specific contracts for services under this lot will be requested only as of 1 March 2024, as those service are already in place until that time.
Reference Notice type Publication date
2023/S 129-407673
Contract notice
07/07/2023 00:00