Information

Tender reference number	ENV.F.3/FRA/2013/0001.
Title	Framework contract for information and communication services in the field of the environment (5 lots).
Description	External communication in DG Environment is regarded as an integral part of the overall operation — supporting the conception and implementation of policy. Therefore, in close cooperation with technical policy units, the Communication Unit and the Publications Team regularly organise activities aiming to:— build understanding, support and acceptance for our policies,— make DG Environment's activities better known, and raise the Commission's profile as a key player in environmental matters on the international arena,— advocate a resource-efficient society by raising awareness about environmental issues among the general public and encouraging citizens to take positive actions,— encourage stakeholders and opinion leaders to adopt and promote environmentally friendly actions in their field of activity, namely through facilitating the exchange of best practices and by rewarding consistent efforts.The objective of the contract is to ensure that DG Environment has tools to acquire external services necessary to effectively, efficiently and coherently implement its external communication activities. The services covered by the tender are grouped into 5 lots corresponding to given professional sectors:— lot 1 'Event and exhibition organisation, materials and services',— lot 2 'Paper and electronic publication services, app design, writing, graphic design, translations and editorial work',— lot 3 'Evaluation of communication activities and products',— lot 4 'Promotional articles and participants' kits',— lot 5 'Audiovisual production and support for TV, radio and Web productions.
Contract type	Services
Procedure type	Open procedure
Status	Closed
Published on TED

Milestones

TED publication date	30/01/2013 00:00
Time limit for receipt of requests for documents or accessing documents	N/A
Question deadline	05/03/2013 22:59 UTC+01:00
Answer deadline	05/03/2013 23:00 UTC+01:00
Time limit for receipt of tenders	13/03/2013 16:00
Conditions for opening tenders (date)	27/03/2013 10:30

Lots

Lot number	Title	Description
Lot 1	Event and exhibition organisation, materials and services	This lot covers 'A to Z' event and exhibition organisation, including:— conceptual phase (e.g. coming up with creative idea for events, suggesting agendas, developing stand proposals, etc.),— logistic support before/during/after the event (e.g. venue search and rental; provision of all necessary furniture and technical equipment; stand production, building and dismantling; provision of promotional material and services; etc.),— project management support before/during/after the event (such as, e.g. handling guest lists, registrations, management of speakers, promotion of the event to interested stakeholders and media, identifying and coordination with relevant subcontractors, manning reception desk, taking notes and drafting conference minutes, etc.),— post-event assessment (e.g. participation satisfaction survey, participation report, etc.).
Lot 2	Paper and electronic publication services, app design, writing, graphic design, translations and editorial work	This lot covers services related to:— editorial support,— translations,— graphic design,— layout,— development of e-pubs,— development of apps.
Lot 3	Evaluation of communication activities and products	This lot covers services related to assessment of the communication actions or tools in order to improve the efficiency and effectiveness of DG Environment external communication activities, including:— defining objectives and indicators,— defining suitable methodology,— implementation,— drafting reports containing conclusions, 'lessons learned', making recommendations.
Lot 4	Promotional articles and participants' kits	The services covered by this lot relate to:— production and delivery of customised promotional articles,— provision, assembly and delivery of participants' kits/delegates' bags.
Lot 5	Audiovisual production and support for TV, radio and Web productions	The services covered by this lot relate to:— audiovisual communication strategy and market analysis,— production of audiovisual material for use in both traditional and new media channels (such as reports, documentaries, videos, VNRs, television advertising, animated films, clips and other audiovisual material to be distributed on television, DVD or placed on websites at the Commission or elsewhere),— marketing and dissemination of audiovisual products,— monitoring and reporting of impacts,— coverage of events.

Notices

Reference	Notice type	Publication date
2013/S 021-031908	Contract notice	30/01/2013 00:00