Information

Tender reference number	EMSA/OP/9/2018
Title	General Communication and Publication services
Description	This procedure comprises a series of communications and publications services - divided into five specific lots — to support the Agency in carrying out its external and internal communication activities. — Lot 1 comprises services to enable the printing services of EMSA's publications. — Lot 2 comprises branded promotional material, exhibition material and clothing. — Lot 3 comprises web production services for open source web content management. — Lot 4 comprises multimedia services including the audio-visual coverage of events, video post-production, animated graphics and image sourcing. — Lot 5 comprises graphic design and layout services to cover infographics and illustrations as well as the layout of EMSA publications.
Contract type	Services
Procedure type	Open procedure
Status	Closed
Published on TED

Milestones

TED publication date	07/04/2018 00:00
Question deadline	04/05/2018 12:00 UTC+02:00
Answer deadline	09/05/2018 00:00 UTC+02:00
Time limit for receipt of tenders	14/05/2018 20:00
Conditions for opening tenders (date)	18/05/2018 10:00

Lots

Lot number	Title	Description
Lot 1	Printing services	Lot 1 comprises services to enable the printing of EMSA's publications such as. i) Standard-format statutory publications ii) 1-page A4 trifold leaflets iii) 4/8-page A4 brochures iv) A0 EMSA posters v) 32/48/64-page technical reports, guidelines, manuals and inventories vi) 8/56/72-page square 20 cm publications vii) A4 single/double sided fact sheets viii) Branded stationery During the term of the contract, publications shall be delivered complete with text and images by EMSA in a print-optimised PDF (developed in Adobe InDesign).
Lot 2	Branded promotional material	Lot 2 comprises the following services, for which samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications): a) Branded promotional material and items (corporate gifts), including VIP items i) Branded low-value material for conferences and info stands ii) Branded mid-value promotional items iii) Branded VIP promotional items c) Branded clothing b) Branded mobile exhibition material Tenderers shall provide a catalogue of products and/or services to show the full range of products and/or services offered.
Lot 3	Web production services	Lot 3 comprises web production services for open source web content management. In order to boost the capacity of EMSA's communication team, the Agency occasionally requires web production, and evolutive maintenance services on the Agency's chosen web content management system (Joomla!). All prices shall be based on man/day(s) (7.5 hours) provided for offsite (remote) consulting. Tenderers shall demonstrate the knowledge and proven capacity specified in Section 15.5 of the tender specifications. Samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications).
Lot 4	Multimedia services	Lot 4 comprises multimedia services including the audio-visual coverage of events, video post-production, animated graphics and image sourcing. a) Audio-visual coverage of events b) Video post-production c) Animated graphics d) Image sourcing services e) Price per profile Corresponding prices should be given by the tenderer in Appendix 1 Lot 4 and should not include transport and accommodation costs which will be covered by the Agency, where relevant, in line with the framework contract. Samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications).
Lot 5	Graphic design and layout services	Lot 5 comprises graphic design and layout services to cover infographics and illustrations as well as the layout of EMSA publications. a) Graphic design EMSA's publications and website require the provision of professionally-designed infographics and illustrations, including charts, workflow graphics and maps (size: A5 or A4 page). Based on a briefing from EMSA, the contractor shall produce adequate visuals. Designers shall cater for the possibility of EMSA having at least two phases for re-design or finalisation of a draft visual. Delivery shall be by email of a digital, editable file (e.g. .ai, .tiff or .indd file) with no royalty restrictions. Tenderers shall also offer a quotation for a man-day rate (based on a 7.5-hr day) and curricula vitae for a minimum of 2 experts. Samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications). b) Layout services EMSA may require additional assistance for the layout of publications, including technical reports, trifold leaflets and 4/8-page brochures, etc. Tenderers shall cater for the possibility of EMSA having at least 2 phases for re-design or finalisation of a draft layout. Delivery shall be by email of a digital, editable file (e.g. .indd or .indt) with no royalty restrictions. Tenderers should offer quotations for a man-day rate (based on a 7.5-hr day), the layout of the publications listed, as well as curricula vitae for a minimum of two experts. Samples shall be provided with the bid in line with the quality criteria (Section 16 of the tender specifications).

Notices

Reference	Notice type	Publication date
2018/S 073-161049	Corrigendum	14/04/2018 00:00
2018/S 068-150083	Contract notice	07/04/2018 00:00