Call for tenders' details

Title:
Document Management Services
Contracting authority:
European Union Intellectual Property Office (EUIPO)
TED publication date:
21/07/2018
Time limit for receipt of tenders:
03/09/2018
Status:
Closed
Information
AO/003/18
Document Management Services
Lot 1 — Support services to the EUIPO activities related to the archiving, management and distribution of documents, correspondence and packages and the Wubbo de Boer Inter@ctive Centre.Lot 2 — Services related to the processing of correspondence received or produced by the EUIPO, either manually or electronically, as well as the digital management of documents and data.
Services
Open procedure
Closed
Checked
One or more lot
Framework agreement
Conditions for participation
Selection criteria as stated in the procurement documents
Selection criteria as stated in the procurement documents
Selection criteria as stated in the procurement documents
Selection criteria as stated in the procurement documents
Milestones
21/07/2018 00:00
N/A
N/A
03/09/2018 13:00
05/09/2018 11:00
Lots
Lot number Title Description
Lot 1 Support services to the EUIPO activities related to the archiving, management and distribution of documents, correspondence and packages and the Wubbo de Boer Inter@ctive Centre Lot 1 — The scope of the portion of the contract relating to lot 1 includes the provision of operational services, specific services and other services related to archive management, internal distribution, central reprographics and the activities of the Wubbo de Boer Inter@ctive Centre (“WdB IC”).Operational services are those provided on a continuous basis and include the following:— archive management, both inside and outside of the EUIPO facilities,— internal distribution (mail, packages, publications and other items),— central reprographics,— services at the Wubbo de Boer Inter@ctive Centre encompassing the reading room for consulting bibliographic material, along with the attached storage facilities and multi-purpose rooms.Also, the scope of the contract includes specific services, such as the maintenance of modules for archiving or the purchase, leasing or rental of material. Occasionally, the EUIPO may ask the Contractor to provide other services related to the object of this contract. The services currently covered by other contracts made by the EUIPO are beyond the scope of this invitation to tender.
Lot 2 Services related to the processing of correspondence received or produced by the EUIPO, either manually or electronically, as well as the digital management of documents and data Lot 2 — The object of lot 2 is the provision of services related to the processing of correspondence received or produced by the EUIPO, either manually or electronically, as well as the provision of services related to the digital management of data.For information purposes, the main services included in this tender are the following:— service 1: Management of incoming and outcoming correspondence and packages at the EUIPO,— service 2: Digitalisation and/or digital processing of correspondence,— service 3: Digital distribution of correspondence (Mail Dispatch),— service 4: Data codification (Key-In),— service 5: Payment identification,— service 6: Linking of payments.However, service distribution does not mean that each of these activities may be performed separately. In fact, some services depend on the prior implementation of other services, whereas others may be performed in parallel.
Notices
Reference Notice type Publication date
2018/S 139-316711 Contract notice 21/07/2018 00:00