Information

Tender reference number	AO/003/18
Title	Document Management Services
Description	Lot 1 — Support services to the EUIPO activities related to the archiving, management and distribution of documents, correspondence and packages and the Wubbo de Boer Inter@ctive Centre.Lot 2 — Services related to the processing of correspondence received or produced by the EUIPO, either manually or electronically, as well as the digital management of documents and data.
Contract type	Services
Procedure type	Open procedure
Status	Closed
Published on TED
Submission Method	Electronic
Tenders may be submitted	One or more lot
Maximum number of lots
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)	Framework agreement
Address of the buyer profile: (URL)

Conditions for participation

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
Economic and financial standing - List and brief description of selection criteria	Selection criteria as stated in the procurement documents
Economic and financial standing- Minimum level(s) of standards possibly required	Selection criteria as stated in the procurement documents
Technical and professional ability - List and brief description of selection criteria	Selection criteria as stated in the procurement documents
Technical and professional ability - Minimum level(s) of standards possibly required	Selection criteria as stated in the procurement documents

Milestones

TED publication date	21/07/2018 00:00
Question deadline	N/A
Answer deadline	N/A
Time limit for receipt of tenders	03/09/2018 13:00
Conditions for opening tenders (date)	05/09/2018 11:00

Lots

Lot number	Title	Description
Lot 1	Support services to the EUIPO activities related to the archiving, management and distribution of documents, correspondence and packages and the Wubbo de Boer Inter@ctive Centre	Lot 1 — The scope of the portion of the contract relating to lot 1 includes the provision of operational services, specific services and other services related to archive management, internal distribution, central reprographics and the activities of the Wubbo de Boer Inter@ctive Centre (“WdB IC”).Operational services are those provided on a continuous basis and include the following:— archive management, both inside and outside of the EUIPO facilities,— internal distribution (mail, packages, publications and other items),— central reprographics,— services at the Wubbo de Boer Inter@ctive Centre encompassing the reading room for consulting bibliographic material, along with the attached storage facilities and multi-purpose rooms.Also, the scope of the contract includes specific services, such as the maintenance of modules for archiving or the purchase, leasing or rental of material. Occasionally, the EUIPO may ask the Contractor to provide other services related to the object of this contract. The services currently covered by other contracts made by the EUIPO are beyond the scope of this invitation to tender.
Lot 2	Services related to the processing of correspondence received or produced by the EUIPO, either manually or electronically, as well as the digital management of documents and data	Lot 2 — The object of lot 2 is the provision of services related to the processing of correspondence received or produced by the EUIPO, either manually or electronically, as well as the provision of services related to the digital management of data.For information purposes, the main services included in this tender are the following:— service 1: Management of incoming and outcoming correspondence and packages at the EUIPO,— service 2: Digitalisation and/or digital processing of correspondence,— service 3: Digital distribution of correspondence (Mail Dispatch),— service 4: Data codification (Key-In),— service 5: Payment identification,— service 6: Linking of payments.However, service distribution does not mean that each of these activities may be performed separately. In fact, some services depend on the prior implementation of other services, whereas others may be performed in parallel.

Notices

Reference	Notice type	Publication date
2018/S 139-316711	Contract notice	21/07/2018 00:00