Information

Tender reference number	EEA/COM/19/002
Title	Support Services Related to Participation to or Organization of Events and Exhibitions for the European Environment Agency (2 Lots)
Description	The EEA seeks to establish framework service contracts for each of the 2 lots with service providers that will provide support to the EEA in the areas of organizing events and exhibitions, with a view to reaching the objectives formulated in the communication framework.
Contract type	Services
Procedure type	Open procedure
Status	Closed
Published on TED
Submission Method	Electronic
Tenders may be submitted	All lots
Maximum number of lots
Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)	Framework agreement
Address of the buyer profile: (URL)	https://www.eea.europa.eu/about-us/tenders
Main CPV	79956000

Conditions for participation

Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers	As specified in Section 2.2.1 of the tender specifications.
Economic and financial standing - List and brief description of selection criteria	Selection criteria as stated in the procurement documents
Economic and financial standing- Minimum level(s) of standards possibly required	Selection criteria as stated in the procurement documents
Technical and professional ability - List and brief description of selection criteria	Selection criteria as stated in the procurement documents
Technical and professional ability - Minimum level(s) of standards possibly required	Selection criteria as stated in the procurement documents

Milestones

TED publication date	05/06/2019 00:00
Question deadline	N/A
Answer deadline	N/A
Time limit for receipt of tenders	05/07/2019 14:00
Conditions for opening tenders (date)	08/07/2019 10:00

Lots

Lot number	Title	Description
Lot 1	Support on Participation to or Organization of Events	The future contractor will normally be involved in planning meetings for upcoming events, give creative input and advice and propose alternative technical/logistical solutions, if needed, accompanied with cost and time estimates.The preparatory activities related to event participants may include preparation and dispatch of invitations and background material such as meeting programme, conference papers, pre-submitted presentations, merchandise material, etc., and assistance with pre-registration and associated activities.As for tasks related to events venues, these may include booking and technical preparations, and in some cases it will comprise contact and follow-up with subcontractors like providers of audio-visual, catering and security services. The contractor may be requested to assist the EEA in providing staff for on-site registration and information points for the duration of the event and, if needed, assisting participants on practical matters. The contractor should also be able to assist the EEA with the evaluation of the event, using surveys and other tools.
Lot 2	Support on Participation to or Organization of Exhibitions	The future contractor may be requested to take part in planning meetings for future exhibitions, give creative input and advice and propose alternative technical/logistical solutions, if needed, accompanied with cost and time estimates.The preparatory tasks of the contractor will include preparing creative proposals and preparation of posters and other forms of displays, flyers, hand-outs and other material, transport to the venue and mounting there; likewise, to dismantle displays and organise return transport of material after the exhibition.Preparations for exhibitions will also include contact with the technical organisers, booking of exhibitions space, rental of furniture, computer and audio-visual equipment, electricity, catering, insurance and other services as needed.At exhibitions, staffing assistance may include providing support personnel that can deal with practical and maintenance tasks. However, the support staff provided by the contractor will not be expected to answer more in-depth questions from stand visitors on the EEA and its products. The contractor should also be able to assist the EEA with evaluation of the exhibition, using surveys and other tools.

Notices

Reference	Notice type	Publication date
2019/S 107-260329	Contract notice	05/06/2019 00:00