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1
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Is our understanding correct that signature of the contract will be combined with order of a list of [...]
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It is a direct contract and not a framework contract with specific contracts. The price taken into consideration [...]
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04/05/2018
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2
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There is a maximum amount of 750€ per journey. Does it include the costs related to the travel from home [...]
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The maximum amount of 750€ per journey includes all costs related to the travel from home to the meeting [...]
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14/05/2018
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3
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Can you indicate if there are is payment of per diem to Chairs and participants for each meeting? Would [...]
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No subsistence allowances will be paid to the participants under this service contract. No reimbursement [...]
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14/05/2018
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4
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The contractor handles the payment or reimbursement of accomodation expenses based on the maximum ceiling [...]
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The breakfast may be included as long as the maximum price per night is not exceeded.
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14/05/2018
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5
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We understand that the contractor has to reimburse or pay for travel and accomodation expenses but there [...]
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Refer to question number 3.
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14/05/2018
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6
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Please clarify if the cost of contractor's staff travelling to support events, ie travel tickets (maximum [...]
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Costs of contractor's staff (one member of the staff) travelling to support events – group meetings - [...]
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15/05/2018
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7
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Please clarify if the services required for computerised management of the groups (task 2 page 6 on tender [...]
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As per table included in chapter 4.1.5 (financial proposal), the services required for computerised management [...]
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15/05/2018
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8
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With regards to evidence referring to selection criteria 2.2 and 2.3 , in item d page 25 of the tender [...]
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In this specific case, you should describe the measures employed to ensure the quality of supplies and [...]
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15/05/2018
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9
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Can you confirm that the tenderer should possess study and research facilities related to the organisation [...]
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refer to answer to question n°8
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15/05/2018
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10
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If more than one participants per Member States decide to attend one meeting, who decides which of them [...]
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If there are more than one participants from a Member State or an EEA-EFTA country, they decide between [...]
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17/05/2018
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11
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If, as Q&A6 indicates, the cost of only one member of staff travelling to support events is reimbursed [...]
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Travel expenses are reimbursed for only one member of the contractor’s staff travelling for ADCO group [...]
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18/05/2018
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12
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Can you confirm that the chair of the group invite the participants?
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The invitation is prepared by the Chair of each group and the administrative secretariat is responsible [...]
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29/05/2018
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13
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In order to be able to define reimbursable expenses, can you specify your basic requirements related [...]
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The definition of reimbursable expenses is not part of the tender to be submitted. During contract implementation [...]
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29/05/2018
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14
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In the invitation to tender, it is written that "the hand-signed originals [of the declaration on honour [...]
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The postal address where to send the documents is stated in the contract notice. Section I: Contracting [...]
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30/05/2018
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15
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On page 49 of the terms of reference, the list of components of a ‘seminar package’ includes the following [...]
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We confirm that your understanding is correct.
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04/06/2018
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16
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On page 49 of the terms of reference, the list of components of a ‘seminar package’ includes the following [...]
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The listening equipment refers to headsets.
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04/06/2018
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17
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We understand from page 5, 49 and 53 of the Terms of References and previous questions and answers that [...]
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Concerning the last point, if the meeting requires interpretation, the room should have booths. So the [...]
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18/06/2018
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18
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Travel reimbursement is listed under the title ‘reimbursable expenses’ (see ToR’s page 49). However, [...]
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The management of travel reimbursement is included in the management of the meetings, i.e. under the [...]
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18/06/2018
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19
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Could you provide the tenderers with the exhaustive and detailed list of meetings/seminars organised [...]
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According to paragraph 1.3 of the tender specifications, a provisional meeting schedule will be provided [...]
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19/06/2018
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20
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We understand the cost for the item ‘telephone line’ (included in the ‘seminar package’) as the cost [...]
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The telephone line is included in the seminar package and the cost of the calls must be included in the [...]
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20/06/2018
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21
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Many thanks for the clarification on question 19. Could you, however, provide us with the list mentioned [...]
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Please refer to the answer to the question n°17. A list of the recent meetings has been added to the [...]
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22/06/2018
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