49
It is not acceptable that on the basis of the final audit findings, the contracting authority may recover [...]
It is not possible to change provisions of the contract as they are general terms which apply to all [...]
25/04/2019
Risposto
48
The contractor wishes to limit the number of audits to one per year, unless the contracting authority [...]
It is not possible to change provisions of the contract as they are general terms which apply to all [...]
25/04/2019
Risposto
47
It is not reasonable that the contractor is liable for damage incurred by the contracting authority as [...]
Liability claims for compensation for damages upon contract termination under FWC II.18.4 shall be governed [...]
25/04/2019
Risposto
46
It could be that under circumstances, 30 days will not be enough. Does the contracting authority accept [...]
It is not possible to change provisions of the contract as they are general terms which apply to all [...]
25/04/2019
Risposto
45
It is unreasonable to terminate the contract(s) based upon a preliminary classification, as long as a [...]
It is not possible to change provisions of the contract as they are general terms which apply to all [...]
25/04/2019
Risposto
44
Could you please explain why the contracting authority wishes to terminate if the contractor is in breach [...]
The contractor being in breach of the obligations mentioned in the question is not considered a credible [...]
25/04/2019
Risposto
43
Is the contractor right to assume that it shall always first be able to repair any failure within a reasonable [...]
In case of underperformance by the contractor - the Agency first communicates informally to the contractor [...]
25/04/2019
Risposto
42
It is not reasonable to claim liquidated damages or a reduction of payment and claim damage(s). In case [...]
It is not possible to change provisions of the contract as they are general terms which apply to all [...]
25/04/2019
Risposto
41
The contractor understands that the contracting authority wishes to add a liquidated damages clause. [...]
FWC II.15.1 relates to delay in delivery. Please note there is a detailed procedure envisaged in FWC [...]
25/04/2019
Risposto
40
There is no limitation to the liability of contractor in case of an action brought against the contracting [...]
It is not possible to change provisions of the contract as they are general terms which apply to all [...]
25/04/2019
Risposto
39
The conditions make no distinction between direct and indirect damage. This is disproportionate in view [...]
It is not possible to change provisions of the contract as they are general terms which apply to all [...]
25/04/2019
Risposto
38
The liability of the contractor shall not exceed an amount equal to three times the total amount of the [...]
It is not possible to change provisions of the contract as they are general terms which apply to all [...]
25/04/2019
Risposto
37
The contractor is willing to immediately inform the contracting authority of any changes in the exclusion [...]
The referred regulation is applicable to this tender. It is not possible to change provisions of the [...]
25/04/2019
Risposto
36
A national legal system should be chosen (to which (European) Union law applies). The “Union” for example [...]
The Agency wishes to clarify that I.12.I FWC (which reads: The FWC is governed by Union law, complemented [...]
25/04/2019
Risposto
35
The tenderer strongly invests in the agreements with the contracting authority and furthermore hires [...]
It is not possible to change provisions of the contract. The submission of a tender in response to the [...]
25/04/2019
Risposto
34
Can the agency confirm that the MFD and CRD rental agreement is separated from the Framework Contract [...]
It is the Agency’s intention to conclude a specific contract for rental of the MFD and CRD equipment [...]
25/04/2019
Risposto
33
As answered in question #29 of the “Call for tenders questions list”, contractors need to offer a finisher [...]
The Agency is not in the position to accept 3,300 A4 as the minimum requirement is 3,500 A4 sheets finishing [...]
24/04/2019
Risposto
32
Do the questions from the tenderers and answers from the contracting authority form an integral part [...]
The questions from the tenderers and corresponding answers (Q&A) will be legally binding. Q&A [...]
24/04/2019
Risposto
31
In the answer to question 22 it was stated that EMA does not have a contract with PostNL. Does this imply [...]
The successful tenderer will be responsible for making arrangements with PostNL to organise and manage [...]
24/04/2019
Risposto
30
Rows 3 and 4 are identical. Is it correct that row 4 should read A3 instead of A4? The same holds for [...]
Tenderers please note that for the Scenario 4 - Standard stationery supplies and paper; the following [...]
24/04/2019
Risposto
29
Is EMA okay with a finishing capacity of 3000 sheets for the colour printer in the CRD?
The Agency is not in the position to accept 3,000 A4 as the minimum requirement is 3,500 A4 sheets finishing [...]
17/04/2019
Risposto
28
The label specification on page 2 of the invitation differs from the first label on page 7 of the invitation [...]
Please note that the Agency published an update to the delivery address for courier and hand delivery [...]
17/04/2019
Risposto
27
When providing the 2 year statements, will the financial feasibility calculation be applied to each year [...]
With respect to the minimum turnover requirement, the average turnover of the tenderer for the last two [...]
17/04/2019
Risposto
26
Is it possible to receive Annex III in word format as well?
The Agency is not in the position to provide the Annex III as MS Word file. Please use the PDF file provided [...]
17/04/2019
Risposto
25
Does the description of services, the number of employees etc., reflect the situation as it was in London [...]
The description of services reflects operations whilst the Agency’s building was fully occupied and operational [...]
15/04/2019
Risposto
24
Can EMA provide an overview of the daily activities / services of all employees (9 heads), including [...]
The Agency is not in the position to give an overview of the duration for of the activities. It will [...]
15/04/2019
Risposto
23
Is Canon provider of the services (including delivery of the employees for the CRD and mailroom) in London [...]
Canon was not the service provider (including delivery of the employees for the CRD and mailroom) in [...]
15/04/2019
Risposto
22
Is the courier services provider also responsible for delivering and picking up the mail items (mail [...]
The courier services provider will not be responsible for delivering and picking up the mail items (mail [...]
15/04/2019
Risposto
21
Is the Track & Trace system the same system that is implemented by the courier service provider as [...]
The system is the same. There is only one system in place.
15/04/2019
Risposto
20
How many m2 is available for both the print room and the mail room in the new building at the Zuid-As [...]
The Agency estimates that the Mailroom will occupy approximately up to 55m2 and the Central Reprographics [...]
15/04/2019
Risposto
19
In this paragraph EMA describes the different functions and the numbers of employees delivering the services [...]
All contractor’s staff the Agency referred to in the section 3.1.2 of the technical specifications are [...]
12/04/2019
Risposto
18
With the upcoming Dutch Easter holidays at the end of April this month till beginning of May the current [...]
The extension is not granted. Easter holidays were already taken into account when determining the deadline [...]
12/04/2019
Risposto
17
It is stated that in 2018 the mailroom dealt with 5500 incoming mail- and courier shipments. Can EMA [...]
In 2018 the mailroom dealt with approximately 5,500 incoming mail and courier shipments. Approximately [...]
12/04/2019
Risposto
16
It is stated (on page 10) that the Agency uses a Track & Trace mailing system for incoming consignments [...]
The Track and Trace system the Agency is referring to in the section 3.1.4 of the technical specifications [...]
12/04/2019
Risposto
15
Where are the print room and mail room located in the new building at the Zuid-As in Amsterdam?
The Agency is working on finalising the layout and other operational aspects. Therefore, only the information [...]
12/04/2019
Risposto
14
Are there floorplans available for the new building?
The Agency is working on finalising the layout and other operational aspects. Therefore, only the information [...]
12/04/2019
Risposto
13
Are there offices available bordering the logistic center (docking bay location) for services (e.g. storage [...]
Suitable facility will be provided for loading bay crew. The Agency also foresees an installation of [...]
12/04/2019
Risposto
12
What is the brand and type of the current large format printer?
The wide format printer used by the Agency under the scope of the previous contract was Canon iPF755. [...]
12/04/2019
Risposto
11
Referring to paragraph 15.2, the listed evidence requirements, is tenderer required to provide this evidence [...]
As specified in paragraph 15.2 the documents listed should be provided by the tenderer as part of its [...]
12/04/2019
Risposto
10
Regarding the finishing materials / supplies such as wire-0 binding strips, how can we invoice these [...]
The Agency will be purchasing items such as for example wire-0 binding strips as non-standard stationery [...]
12/04/2019
Risposto
9
As stated in section 14.2 EMA requests proof oconcerning the financial and economic criteria in the form [...]
If the document is publicly available, the Agency will deem the link to be sufficient.
12/04/2019
Risposto
8
Please note the following update to the delivery address for delivery of tenders by hand or courier service [...]
Please note that in the case of delivery by hand or by courier service of tenders, delivery must be made [...]
12/04/2019
Risposto
7
Can EMA provide information with regard to the new building: size, number of floors, location of loading [...]
The EMA building will consist of sixteen office floors and three conference floors. As specified in the [...]
12/04/2019
Risposto
6
Does a "Gedragsverklaring Aanbesteden" constitute sufficient proof?
The Gedragsverklaring Aanbesteden, known as Declaration of Conduct for Tendering, will constitute sufficient [...]
10/04/2019
Risposto
5
Is this still mandatory and does the Contractor have to provide a new X-ray scanner or will this be transferred [...]
The provision of an X-ray scanner is not in the scope of this procurement procedure.
10/04/2019
Risposto
4
Section 3.1.1, document production and processing requirements, page 7 does not specify a wide format [...]
Tenderers will be required to quote for the provision of a wide format printer as specified in the Annex [...]
09/04/2019
Risposto
3
"All equipment installed on the Agency premises at the beginning of the contract should be brand new. [...]
All multifunctional devices (MFD), wide format printer and finishing equipment deployed by the successful [...]
09/04/2019
Risposto
2
Can EMA provide information on the amounts per size of the wide format prints (A0, A1, A2) as well as [...]
Due to low volume of wide format prints, the Agency maintained statistics only on the overall quantity [...]
09/04/2019
Risposto
1
The list of equipment on page 6 contains no furniture (desks, chairs, tables, sorting cabinets, and so [...]
The Agency will provide desks, chairs, tables, sorting cabinets and other furniture items required to [...]
09/04/2019
Risposto