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1
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Dear Sirs, Will the technical and logistical support requested by Call for Tenders N° HOME/2018/ISFP/ [...]
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As stated, in Point 2.1 of the technical specifications, “the contracting authority intends to conclude [...]
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07/05/2019
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2
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Dear sirs, Can the contracting authority confirm that this contract will not be used to deliver RAN and [...]
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Your question does not relate to the Technical specifications of this Call for tender. We refer to the [...]
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08/05/2019
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3
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Regarding the following: '- 1 stand to be installed in a building of the contracting authority dimensions [...]
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The storage surface is included in the 30 sqm.
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17/05/2019
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4
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Regarding the following: '15 meters long zig zag exhibition with 15 photos with description plate for [...]
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The text on the plate shall be provided by the Contracting Authority, while the plate itself shall be [...]
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17/05/2019
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5
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Concerning the Slido wall, are we allowed to propose other interactive tools?
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No, only Slido in order to allow the comparison of offers and guarantee a fair and equal treatment.
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17/05/2019
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6
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Is it possible to provide the key messages that need to be conveyed by the stand?
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This is not requested for the case study. If provided in the offer it will not be considered at the evaluation [...]
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17/05/2019
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7
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Except the graphic guidelines from the European Commission, is there any visual identity that needs to [...]
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No, only the graphic guidelines from the European Commission need to be followed for the case study.
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17/05/2019
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8
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Regarding the first 3 lines, i.e. the following: 'Management fee for organisation of event to prepare [...]
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Your understanding is correct.
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17/05/2019
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9
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Could you please specifiy what is required for the case studies? Just the "services to be provided" as [...]
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The general part of the technical offer shall focus on a description of how the tenderer intends to implement [...]
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17/05/2019
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10
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In the Call for Tenders, page 18, in the section A. Criteria relating to Tenderers, it is mentioned that [...]
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1) Projects listed as evidence under criteria A1 should have been carried out within the past 5 years [...]
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22/05/2019
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11
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Could you please indicate the budget allocation between Framework contrat prices and reimbursables ?
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Framework contracts stipulate the subject matter of the purchase, the price list, the parties, the legal [...]
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22/05/2019
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12
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What is the annual proportion between events in Belgium, events in Europe and events outside of Europe [...]
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Framework contracts stipulate the subject matter of the purchase, the price list, the parties, the legal [...]
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22/05/2019
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13
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Does this management fee outside of Belgium include transport and accommodation costs for the Contractor's [...]
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Could you please clarify why the contractor would send its staff and which staff profile ?
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22/05/2019
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14
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Our understanding is that there is no difference of flat fee between the different types of events. The [...]
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Your understanding is correct.
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22/05/2019
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15
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Our understanding is that the same fee is applicable for an event with 50-70 and an event with 10 participants [...]
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Question14
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22/05/2019
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16
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Our understanding is that the same fee is applicable for all types of events. Is it correct ?
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The management fee is a flat rate and varies only depending on the location where the event takes place [...]
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22/05/2019
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17
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Regarding an Open Day Event with 1000 participants, How do we invoice this event, as the management fee [...]
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Management fees for organisation of event to prepare, coordinate, find/book venues, etc. are applicable [...]
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22/05/2019
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18
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Could you please clarify the expertise/domains required for trainers and coaches both for the “general [...]
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Trainer/coach shall be understood as a professional used during team building activities. In the case [...]
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28/05/2019
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19
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can we consider that the stand will be located in the same area than during the OpenDays in 2019?
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The location is in Brussels and the venue is provided in the case study by the Commission at zero cost [...]
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28/05/2019
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20
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we believe it is not possible to have a local network of own or identified providers in each EU country [...]
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If the Contracting authority requests the presence of the event coordinator or any other profile as defined [...]
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28/05/2019
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21
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Given the presence of several other specific event focused tenders and a natural limit in business development [...]
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The Contracting Authority does not foresee extending the deadline for submission.
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29/05/2019
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22
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We have noticed that no percentage of total cost is applied to this budget line. Could you clarify if [...]
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The price of a venue with equipment included is on real cost base. No margin should be applied.
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29/05/2019
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23
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We have noticed that no percentage of total cost is applied to this budget line. Could you clarify if [...]
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The accommodation allowing big sized dogs will be on a real cost base as it is considered the same as [...]
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29/05/2019
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24
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There is no unit applied to this budget line. Should we consider it to be "real price + % of total price [...]
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Price per Unit per day. Corrigendum of the price list will follow.
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29/05/2019
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25
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Are you expecting tenderers to propose a percentage at this bidding phase or is this to be specified [...]
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The Contracting authority expects the bidder to indicate the percentage at this bidding phase. The percentage [...]
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29/05/2019
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26
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Could you detail your expectations in terms of the edited video of 3min? Is this supposed to be produced [...]
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The Contracting authority may decide when a service shall be provided. The case study being fictive, [...]
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29/05/2019
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27
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We have well noted a budget line for the delivery of a registration website. There is however no indication [...]
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The Contracting authority considers that, as the participants register themselves on the website, the [...]
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29/05/2019
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28
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Do you confirm that we can add a column to your template in order to fill in our unit prices ?
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YES
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29/05/2019
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29
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We understand that a unique management fee applies per event, based on its location. However, you have [...]
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The management fee for organisation of events to prepare, coordinate, find/book venues, etc. is a flat [...]
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29/05/2019
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30
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For case study 2 transcript of the proceedings are requested. What is the purpose of these proceedings [...]
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The aim of the transcript of the proceedings is online publication. For the case study, no graphic adjustment [...]
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03/06/2019
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31
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Could the contracting authority please specify what should be included in this price? Is it the price [...]
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The price per unit per day includes the rental of such equipment.
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03/06/2019
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32
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Could you please confirm whether: a) the given price is for the use of the platform with a user’s account [...]
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The price per day shall only include the access to such platform. No other services are requested.
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03/06/2019
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33
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You request in Award Criterion 1, our approach towards timely reporting but there is no official mention [...]
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Please refer to section 1.3 “Implementation of the Framework Contract”, to the last paragraph: “After [...]
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03/06/2019
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34
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1. Award Criterion 1, titled Quality and relevance of the proposed methodology and work organisation. [...]
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Please refer to section 1.11, Part D: Technical offer. “Part D: Technical offer (see section 2 and Annex [...]
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03/06/2019
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35
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Please could you indicate in the NEW document the new/changed parts in both documents instead of us checking [...]
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• In the technical specifications, the first paragraph of section 1.1 and first paragraph of section [...]
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04/06/2019
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36
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1. Please can you confirm that the general part is the parts addressing criterion 1 and 2, and that specific [...]
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1. As indicated in section 4 “contract award criteria”, award criteria 1 and 2 will be applied to evaluate [...]
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07/06/2019
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37
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For the purposes of the tender, in order to describe his capacity to run the events effectively and smoothly [...]
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The bidder should describe how he will run several requests in parallel (section I.11, part D 1) a)) [...]
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07/06/2019
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38
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As for case studies 2 and 3, we are asked to provide travel and accommodation for participants. Should [...]
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Corrected answer: For case study 2, only plane/tickets to the hosting city and back. For case study 3 [...]
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12/06/2019
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39
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P.22 of the ToR states that the price of the tender is a combination of the estimates for the three case [...]
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As stated on page 1 of annex II “Case studies”, “For the award of the contract, the tenderer shall, as [...]
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07/06/2019
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40
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Your former answer to question nr.38 appears to be contradictory to what is stated in Annex II of the [...]
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For case study 2, only plane/tickets to the hosting city and back. For case study 3, “collective round-trip [...]
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12/06/2019
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41
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Thank you for your prompt reply, nevertheless, there is still some room for clarification. Please can [...]
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A) Please refer to section 4 “contract award criteria”, criterion 1, which refers to the elements of [...]
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12/06/2019
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42
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In your text you state "after each activity, the contractor must provide a technical report...". (1) [...]
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A specific contract can cover one or more activities (event organisation or provision of one or more [...]
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12/06/2019
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43
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please confirm there is no translation services to be foreseen. thank you.
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No translation foreseen in case study 1, 2, 3.
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13/06/2019
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44
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please confirm there are no interpretation services to be foreseen. Meetings on case study 2 and case [...]
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For case study 2, 2 sign language interpreters (from English) are required. For case study 3, no interpretation [...]
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13/06/2019
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45
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For this case study, could you please clarify what is the aim/purpose of the big screen and the 4 computers [...]
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- Big screen with USB port: display pictures and videos. - 4 laptops to be used by the visitors - Large [...]
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13/06/2019
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46
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Dear, In this case, a "big screen with 4 computers" are requested. Could you explain the purpose of this [...]
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- Big screen with USB port: display pictures and videos. - 4 laptops to be used by the visitors - Large [...]
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13/06/2019
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47
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please confirm that no photographer has to foreseen in any of the three case study since it is not stated [...]
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Please refer to case study 1, “services to be provided”. A photographer is requested for the whole day [...]
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13/06/2019
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48
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Dear, Does the 15 meters long zig zag exhibition have to be included in the booth surface ( 10 meters [...]
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Yes, the zig zag exhibition has to be within the stand surface.
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17/06/2019
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49
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Could you confirm please that the following formula is applied to the price of the case study 2: 200 [...]
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Yes we confirm.
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18/06/2019
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50
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Are we allowed to provide links to visual representation of the Case Studies elements within the body [...]
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You may provide links, however those links will not be evaluated.
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18/06/2019
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