|
40
|
Your former answer to question nr.38 appears to be contradictory to what is stated in Annex II of the [...]
|
For case study 2, only plane/tickets to the hosting city and back. For case study 3, “collective round-trip [...]
|
12/06/2019
|
|
|
33
|
You request in Award Criterion 1, our approach towards timely reporting but there is no official mention [...]
|
Please refer to section 1.3 “Implementation of the Framework Contract”, to the last paragraph: “After [...]
|
03/06/2019
|
|
|
12
|
What is the annual proportion between events in Belgium, events in Europe and events outside of Europe [...]
|
Framework contracts stipulate the subject matter of the purchase, the price list, the parties, the legal [...]
|
22/05/2019
|
|
|
29
|
We understand that a unique management fee applies per event, based on its location. However, you have [...]
|
The management fee for organisation of events to prepare, coordinate, find/book venues, etc. is a flat [...]
|
29/05/2019
|
|
|
27
|
We have well noted a budget line for the delivery of a registration website. There is however no indication [...]
|
The Contracting authority considers that, as the participants register themselves on the website, the [...]
|
29/05/2019
|
|
|
22
|
We have noticed that no percentage of total cost is applied to this budget line. Could you clarify if [...]
|
The price of a venue with equipment included is on real cost base. No margin should be applied.
|
29/05/2019
|
|
|
23
|
We have noticed that no percentage of total cost is applied to this budget line. Could you clarify if [...]
|
The accommodation allowing big sized dogs will be on a real cost base as it is considered the same as [...]
|
29/05/2019
|
|
|
20
|
we believe it is not possible to have a local network of own or identified providers in each EU country [...]
|
If the Contracting authority requests the presence of the event coordinator or any other profile as defined [...]
|
28/05/2019
|
|
|
24
|
There is no unit applied to this budget line. Should we consider it to be "real price + % of total price [...]
|
Price per Unit per day. Corrigendum of the price list will follow.
|
29/05/2019
|
|
|
59
|
there are 2 cells, we do not know how to proceed to encode. Please adivse. if "Real cost": shall we put [...]
|
In the list of prices, in the column “Unit”, when it says real cost, you shall not indicate anything [...]
|
20/06/2019
|
|
|
64
|
the price of this item is supposed to be at "real price". please indicate the amount to be completed [...]
|
Please refer to answer 59.
|
20/06/2019
|
|
|
63
|
the answer to question 13 is: "Could you please clarify why the contractor would send its staff and which [...]
|
The contracting authority does not foresee the presence of the contractor’s staff during an event. The [...]
|
20/06/2019
|
|
|
41
|
Thank you for your prompt reply, nevertheless, there is still some room for clarification. Please can [...]
|
A) Please refer to section 4 “contract award criteria”, criterion 1, which refers to the elements of [...]
|
12/06/2019
|
|
|
4
|
Regarding the following: '15 meters long zig zag exhibition with 15 photos with description plate for [...]
|
The text on the plate shall be provided by the Contracting Authority, while the plate itself shall be [...]
|
17/05/2019
|
|
|
3
|
Regarding the following: '- 1 stand to be installed in a building of the contracting authority dimensions [...]
|
The storage surface is included in the 30 sqm.
|
17/05/2019
|
|
|
8
|
Regarding the first 3 lines, i.e. the following: 'Management fee for organisation of event to prepare [...]
|
Your understanding is correct.
|
17/05/2019
|
|
|
17
|
Regarding an Open Day Event with 1000 participants, How do we invoice this event, as the management fee [...]
|
Management fees for organisation of event to prepare, coordinate, find/book venues, etc. are applicable [...]
|
22/05/2019
|
|
|
35
|
Please could you indicate in the NEW document the new/changed parts in both documents instead of us checking [...]
|
• In the technical specifications, the first paragraph of section 1.1 and first paragraph of section [...]
|
04/06/2019
|
|
|
43
|
please confirm there is no translation services to be foreseen. thank you.
|
No translation foreseen in case study 1, 2, 3.
|
13/06/2019
|
|
|
44
|
please confirm there are no interpretation services to be foreseen. Meetings on case study 2 and case [...]
|
For case study 2, 2 sign language interpreters (from English) are required. For case study 3, no interpretation [...]
|
13/06/2019
|
|
|
62
|
please confirm the value to be indicated since the price is "Reimbursed according to EC mission guide [...]
|
The bidder shall not fill in the unit price as it will be reimbursed according to EC mission guide.
|
20/06/2019
|
|
|
47
|
please confirm that no photographer has to foreseen in any of the three case study since it is not stated [...]
|
Please refer to case study 1, “services to be provided”. A photographer is requested for the whole day [...]
|
13/06/2019
|
|
|
39
|
P.22 of the ToR states that the price of the tender is a combination of the estimates for the three case [...]
|
As stated on page 1 of annex II “Case studies”, “For the award of the contract, the tenderer shall, as [...]
|
07/06/2019
|
|
|
14
|
Our understanding is that there is no difference of flat fee between the different types of events. The [...]
|
Your understanding is correct.
|
22/05/2019
|
|
|
15
|
Our understanding is that the same fee is applicable for an event with 50-70 and an event with 10 participants [...]
|
Question14
|
22/05/2019
|
|
|
16
|
Our understanding is that the same fee is applicable for all types of events. Is it correct ?
|
The management fee is a flat rate and varies only depending on the location where the event takes place [...]
|
22/05/2019
|
|
|
51
|
On page 3 of the Annex II Case studies, Case study 1 graphic designer who will decline.... Should we [...]
|
Yes, your understanding is correct.
|
18/06/2019
|
|
|
58
|
may we kinldy ask the contracting authority to provide all tenderers with a document with this column [...]
|
Please add a column to the word version of the list of prices.
|
20/06/2019
|
|
|
6
|
Is it possible to provide the key messages that need to be conveyed by the stand?
|
This is not requested for the case study. If provided in the offer it will not be considered at the evaluation [...]
|
17/05/2019
|
|
|
42
|
In your text you state "after each activity, the contractor must provide a technical report...". (1) [...]
|
A specific contract can cover one or more activities (event organisation or provision of one or more [...]
|
12/06/2019
|
|
|
10
|
In the Call for Tenders, page 18, in the section A. Criteria relating to Tenderers, it is mentioned that [...]
|
1) Projects listed as evidence under criteria A1 should have been carried out within the past 5 years [...]
|
22/05/2019
|
|
|
54
|
In the Budget : Do we have to inform the price of the rental room ? And do we also have to provide information [...]
|
As indicated in the case study 3, for the venue without equipment at Crown Plaza place Rogier, the amount [...]
|
20/06/2019
|
|
|
65
|
in case study 3 it is stated: "Venue without equipment included (meeting room and cocktail networking [...]
|
For the case study 3, the bidder shall consider that the room is rented at the Crown Plaza without equipment [...]
|
20/06/2019
|
|
|
21
|
Given the presence of several other specific event focused tenders and a natural limit in business development [...]
|
The Contracting Authority does not foresee extending the deadline for submission.
|
29/05/2019
|
|
|
45
|
For this case study, could you please clarify what is the aim/purpose of the big screen and the 4 computers [...]
|
- Big screen with USB port: display pictures and videos. - 4 laptops to be used by the visitors - Large [...]
|
13/06/2019
|
|
|
37
|
For the purposes of the tender, in order to describe his capacity to run the events effectively and smoothly [...]
|
The bidder should describe how he will run several requests in parallel (section I.11, part D 1) a)) [...]
|
07/06/2019
|
|
|
30
|
For case study 2 transcript of the proceedings are requested. What is the purpose of these proceedings [...]
|
The aim of the transcript of the proceedings is online publication. For the case study, no graphic adjustment [...]
|
03/06/2019
|
|
|
66
|
flat rate of EUR 15 000 is without technical Equipment. 400 chairs are requested. chairs are furniture [...]
|
The flat rate of 15 000 EUR does not include the price of the 400 chairs. The bidder shall include the [...]
|
20/06/2019
|
|
|
7
|
Except the graphic guidelines from the European Commission, is there any visual identity that needs to [...]
|
No, only the graphic guidelines from the European Commission need to be followed for the case study.
|
17/05/2019
|
|
|
13
|
Does this management fee outside of Belgium include transport and accommodation costs for the Contractor's [...]
|
Could you please clarify why the contractor would send its staff and which staff profile ?
|
22/05/2019
|
|
|
28
|
Do you confirm that we can add a column to your template in order to fill in our unit prices ?
|
YES
|
29/05/2019
|
|
|
46
|
Dear, In this case, a "big screen with 4 computers" are requested. Could you explain the purpose of this [...]
|
- Big screen with USB port: display pictures and videos. - 4 laptops to be used by the visitors - Large [...]
|
13/06/2019
|
|
|
48
|
Dear, Does the 15 meters long zig zag exhibition have to be included in the booth surface ( 10 meters [...]
|
Yes, the zig zag exhibition has to be within the stand surface.
|
17/06/2019
|
|
|
52
|
Dear, Could you clarify some items of the price list : 1/ Touchscreen with stand : size of the touchscreen [...]
|
1) 32” 2) The podium shall be understood as lectern: the size shall be more or less: 120 cm x 65cm x [...]
|
20/06/2019
|
|
|
1
|
Dear Sirs, Will the technical and logistical support requested by Call for Tenders N° HOME/2018/ISFP/ [...]
|
As stated, in Point 2.1 of the technical specifications, “the contracting authority intends to conclude [...]
|
07/05/2019
|
|
|
2
|
Dear sirs, Can the contracting authority confirm that this contract will not be used to deliver RAN and [...]
|
Your question does not relate to the Technical specifications of this Call for tender. We refer to the [...]
|
08/05/2019
|
|
|
53
|
Dear Sir, Madam, receive this new element on 17/06, 7 working days before the deadline submission is [...]
|
For the case study 1, the contracting authority did not request the bidders to provide a mock-up or concept [...]
|
20/06/2019
|
|
|
9
|
Could you please specifiy what is required for the case studies? Just the "services to be provided" as [...]
|
The general part of the technical offer shall focus on a description of how the tenderer intends to implement [...]
|
17/05/2019
|
|
|
11
|
Could you please indicate the budget allocation between Framework contrat prices and reimbursables ?
|
Framework contracts stipulate the subject matter of the purchase, the price list, the parties, the legal [...]
|
22/05/2019
|
|
|
32
|
Could you please confirm whether: a) the given price is for the use of the platform with a user’s account [...]
|
The price per day shall only include the access to such platform. No other services are requested.
|
03/06/2019
|
|