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34
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1. Award Criterion 1, titled Quality and relevance of the proposed methodology and work organisation. [...]
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Please refer to section 1.11, Part D: Technical offer. “Part D: Technical offer (see section 2 and Annex [...]
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03/06/2019
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36
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1. Please can you confirm that the general part is the parts addressing criterion 1 and 2, and that specific [...]
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1. As indicated in section 4 “contract award criteria”, award criteria 1 and 2 will be applied to evaluate [...]
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07/06/2019
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50
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Are we allowed to provide links to visual representation of the Case Studies elements within the body [...]
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You may provide links, however those links will not be evaluated.
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18/06/2019
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60
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are we free to make a recommandation of the best approach? Pleas confirm that it is not mandatory to [...]
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Please refer to answer 48. The bidder is not requested to provide a concept different from the one foreseen [...]
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20/06/2019
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55
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are we right to assume that no staff contractor will be present of site during the event? Related to [...]
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The case study 2 does not foresee the presence of contractor’ staff.
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20/06/2019
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56
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are we right to assume that no staff contractor will be present of site during the event? Related to [...]
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The case study 3 does not foresee the presence of contractor’ staff.
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20/06/2019
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57
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are we right to assume that the price of the three management fee Belgium/oustiste Belgium/oustide EU [...]
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If the Contracting authority requests the presence of the event coordinator or any other profile as defined [...]
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20/06/2019
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25
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Are you expecting tenderers to propose a percentage at this bidding phase or is this to be specified [...]
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The Contracting authority expects the bidder to indicate the percentage at this bidding phase. The percentage [...]
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29/05/2019
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38
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As for case studies 2 and 3, we are asked to provide travel and accommodation for participants. Should [...]
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Corrected answer: For case study 2, only plane/tickets to the hosting city and back. For case study 3 [...]
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12/06/2019
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19
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can we consider that the stand will be located in the same area than during the OpenDays in 2019?
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The location is in Brussels and the venue is provided in the case study by the Commission at zero cost [...]
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28/05/2019
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61
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Concerning case study 3: is the contractor requested to provide networking cocktail on 8 December ?
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No case study refers to the date of 8 December. If the question refers to case study 3, the bidder shall [...]
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20/06/2019
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5
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Concerning the Slido wall, are we allowed to propose other interactive tools?
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No, only Slido in order to allow the comparison of offers and guarantee a fair and equal treatment.
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17/05/2019
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31
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Could the contracting authority please specify what should be included in this price? Is it the price [...]
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The price per unit per day includes the rental of such equipment.
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03/06/2019
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49
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Could you confirm please that the following formula is applied to the price of the case study 2: 200 [...]
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Yes we confirm.
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18/06/2019
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26
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Could you detail your expectations in terms of the edited video of 3min? Is this supposed to be produced [...]
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The Contracting authority may decide when a service shall be provided. The case study being fictive, [...]
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29/05/2019
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18
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Could you please clarify the expertise/domains required for trainers and coaches both for the “general [...]
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Trainer/coach shall be understood as a professional used during team building activities. In the case [...]
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28/05/2019
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32
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Could you please confirm whether: a) the given price is for the use of the platform with a user’s account [...]
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The price per day shall only include the access to such platform. No other services are requested.
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03/06/2019
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11
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Could you please indicate the budget allocation between Framework contrat prices and reimbursables ?
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Framework contracts stipulate the subject matter of the purchase, the price list, the parties, the legal [...]
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22/05/2019
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9
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Could you please specifiy what is required for the case studies? Just the "services to be provided" as [...]
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The general part of the technical offer shall focus on a description of how the tenderer intends to implement [...]
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17/05/2019
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53
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Dear Sir, Madam, receive this new element on 17/06, 7 working days before the deadline submission is [...]
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For the case study 1, the contracting authority did not request the bidders to provide a mock-up or concept [...]
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20/06/2019
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2
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Dear sirs, Can the contracting authority confirm that this contract will not be used to deliver RAN and [...]
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Your question does not relate to the Technical specifications of this Call for tender. We refer to the [...]
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08/05/2019
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1
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Dear Sirs, Will the technical and logistical support requested by Call for Tenders N° HOME/2018/ISFP/ [...]
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As stated, in Point 2.1 of the technical specifications, “the contracting authority intends to conclude [...]
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07/05/2019
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52
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Dear, Could you clarify some items of the price list : 1/ Touchscreen with stand : size of the touchscreen [...]
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1) 32” 2) The podium shall be understood as lectern: the size shall be more or less: 120 cm x 65cm x [...]
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20/06/2019
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48
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Dear, Does the 15 meters long zig zag exhibition have to be included in the booth surface ( 10 meters [...]
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Yes, the zig zag exhibition has to be within the stand surface.
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17/06/2019
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46
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Dear, In this case, a "big screen with 4 computers" are requested. Could you explain the purpose of this [...]
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- Big screen with USB port: display pictures and videos. - 4 laptops to be used by the visitors - Large [...]
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13/06/2019
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28
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Do you confirm that we can add a column to your template in order to fill in our unit prices ?
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YES
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29/05/2019
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13
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Does this management fee outside of Belgium include transport and accommodation costs for the Contractor's [...]
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Could you please clarify why the contractor would send its staff and which staff profile ?
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22/05/2019
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7
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Except the graphic guidelines from the European Commission, is there any visual identity that needs to [...]
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No, only the graphic guidelines from the European Commission need to be followed for the case study.
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17/05/2019
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66
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flat rate of EUR 15 000 is without technical Equipment. 400 chairs are requested. chairs are furniture [...]
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The flat rate of 15 000 EUR does not include the price of the 400 chairs. The bidder shall include the [...]
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20/06/2019
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30
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For case study 2 transcript of the proceedings are requested. What is the purpose of these proceedings [...]
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The aim of the transcript of the proceedings is online publication. For the case study, no graphic adjustment [...]
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03/06/2019
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37
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For the purposes of the tender, in order to describe his capacity to run the events effectively and smoothly [...]
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The bidder should describe how he will run several requests in parallel (section I.11, part D 1) a)) [...]
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07/06/2019
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45
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For this case study, could you please clarify what is the aim/purpose of the big screen and the 4 computers [...]
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- Big screen with USB port: display pictures and videos. - 4 laptops to be used by the visitors - Large [...]
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13/06/2019
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21
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Given the presence of several other specific event focused tenders and a natural limit in business development [...]
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The Contracting Authority does not foresee extending the deadline for submission.
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29/05/2019
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65
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in case study 3 it is stated: "Venue without equipment included (meeting room and cocktail networking [...]
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For the case study 3, the bidder shall consider that the room is rented at the Crown Plaza without equipment [...]
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20/06/2019
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54
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In the Budget : Do we have to inform the price of the rental room ? And do we also have to provide information [...]
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As indicated in the case study 3, for the venue without equipment at Crown Plaza place Rogier, the amount [...]
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20/06/2019
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10
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In the Call for Tenders, page 18, in the section A. Criteria relating to Tenderers, it is mentioned that [...]
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1) Projects listed as evidence under criteria A1 should have been carried out within the past 5 years [...]
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22/05/2019
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42
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In your text you state "after each activity, the contractor must provide a technical report...". (1) [...]
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A specific contract can cover one or more activities (event organisation or provision of one or more [...]
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12/06/2019
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6
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Is it possible to provide the key messages that need to be conveyed by the stand?
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This is not requested for the case study. If provided in the offer it will not be considered at the evaluation [...]
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17/05/2019
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58
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may we kinldy ask the contracting authority to provide all tenderers with a document with this column [...]
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Please add a column to the word version of the list of prices.
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20/06/2019
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51
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On page 3 of the Annex II Case studies, Case study 1 graphic designer who will decline.... Should we [...]
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Yes, your understanding is correct.
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18/06/2019
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16
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Our understanding is that the same fee is applicable for all types of events. Is it correct ?
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The management fee is a flat rate and varies only depending on the location where the event takes place [...]
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22/05/2019
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15
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Our understanding is that the same fee is applicable for an event with 50-70 and an event with 10 participants [...]
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Question14
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22/05/2019
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14
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Our understanding is that there is no difference of flat fee between the different types of events. The [...]
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Your understanding is correct.
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22/05/2019
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39
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P.22 of the ToR states that the price of the tender is a combination of the estimates for the three case [...]
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As stated on page 1 of annex II “Case studies”, “For the award of the contract, the tenderer shall, as [...]
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07/06/2019
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47
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please confirm that no photographer has to foreseen in any of the three case study since it is not stated [...]
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Please refer to case study 1, “services to be provided”. A photographer is requested for the whole day [...]
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13/06/2019
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62
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please confirm the value to be indicated since the price is "Reimbursed according to EC mission guide [...]
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The bidder shall not fill in the unit price as it will be reimbursed according to EC mission guide.
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20/06/2019
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44
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please confirm there are no interpretation services to be foreseen. Meetings on case study 2 and case [...]
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For case study 2, 2 sign language interpreters (from English) are required. For case study 3, no interpretation [...]
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13/06/2019
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43
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please confirm there is no translation services to be foreseen. thank you.
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No translation foreseen in case study 1, 2, 3.
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13/06/2019
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35
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Please could you indicate in the NEW document the new/changed parts in both documents instead of us checking [...]
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• In the technical specifications, the first paragraph of section 1.1 and first paragraph of section [...]
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04/06/2019
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17
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Regarding an Open Day Event with 1000 participants, How do we invoice this event, as the management fee [...]
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Management fees for organisation of event to prepare, coordinate, find/book venues, etc. are applicable [...]
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22/05/2019
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