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28
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Do you confirm that we can add a column to your template in order to fill in our unit prices ?
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YES
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29/05/2019
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13
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Does this management fee outside of Belgium include transport and accommodation costs for the Contractor's [...]
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Could you please clarify why the contractor would send its staff and which staff profile ?
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22/05/2019
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7
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Except the graphic guidelines from the European Commission, is there any visual identity that needs to [...]
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No, only the graphic guidelines from the European Commission need to be followed for the case study.
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17/05/2019
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66
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flat rate of EUR 15 000 is without technical Equipment. 400 chairs are requested. chairs are furniture [...]
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The flat rate of 15 000 EUR does not include the price of the 400 chairs. The bidder shall include the [...]
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20/06/2019
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30
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For case study 2 transcript of the proceedings are requested. What is the purpose of these proceedings [...]
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The aim of the transcript of the proceedings is online publication. For the case study, no graphic adjustment [...]
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03/06/2019
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37
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For the purposes of the tender, in order to describe his capacity to run the events effectively and smoothly [...]
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The bidder should describe how he will run several requests in parallel (section I.11, part D 1) a)) [...]
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07/06/2019
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45
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For this case study, could you please clarify what is the aim/purpose of the big screen and the 4 computers [...]
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- Big screen with USB port: display pictures and videos. - 4 laptops to be used by the visitors - Large [...]
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13/06/2019
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21
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Given the presence of several other specific event focused tenders and a natural limit in business development [...]
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The Contracting Authority does not foresee extending the deadline for submission.
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29/05/2019
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65
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in case study 3 it is stated: "Venue without equipment included (meeting room and cocktail networking [...]
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For the case study 3, the bidder shall consider that the room is rented at the Crown Plaza without equipment [...]
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20/06/2019
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54
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In the Budget : Do we have to inform the price of the rental room ? And do we also have to provide information [...]
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As indicated in the case study 3, for the venue without equipment at Crown Plaza place Rogier, the amount [...]
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20/06/2019
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10
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In the Call for Tenders, page 18, in the section A. Criteria relating to Tenderers, it is mentioned that [...]
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1) Projects listed as evidence under criteria A1 should have been carried out within the past 5 years [...]
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22/05/2019
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42
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In your text you state "after each activity, the contractor must provide a technical report...". (1) [...]
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A specific contract can cover one or more activities (event organisation or provision of one or more [...]
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12/06/2019
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6
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Is it possible to provide the key messages that need to be conveyed by the stand?
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This is not requested for the case study. If provided in the offer it will not be considered at the evaluation [...]
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17/05/2019
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58
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may we kinldy ask the contracting authority to provide all tenderers with a document with this column [...]
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Please add a column to the word version of the list of prices.
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20/06/2019
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51
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On page 3 of the Annex II Case studies, Case study 1 graphic designer who will decline.... Should we [...]
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Yes, your understanding is correct.
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18/06/2019
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16
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Our understanding is that the same fee is applicable for all types of events. Is it correct ?
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The management fee is a flat rate and varies only depending on the location where the event takes place [...]
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22/05/2019
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15
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Our understanding is that the same fee is applicable for an event with 50-70 and an event with 10 participants [...]
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Question14
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22/05/2019
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14
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Our understanding is that there is no difference of flat fee between the different types of events. The [...]
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Your understanding is correct.
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22/05/2019
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39
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P.22 of the ToR states that the price of the tender is a combination of the estimates for the three case [...]
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As stated on page 1 of annex II “Case studies”, “For the award of the contract, the tenderer shall, as [...]
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07/06/2019
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47
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please confirm that no photographer has to foreseen in any of the three case study since it is not stated [...]
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Please refer to case study 1, “services to be provided”. A photographer is requested for the whole day [...]
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13/06/2019
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62
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please confirm the value to be indicated since the price is "Reimbursed according to EC mission guide [...]
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The bidder shall not fill in the unit price as it will be reimbursed according to EC mission guide.
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20/06/2019
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44
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please confirm there are no interpretation services to be foreseen. Meetings on case study 2 and case [...]
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For case study 2, 2 sign language interpreters (from English) are required. For case study 3, no interpretation [...]
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13/06/2019
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43
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please confirm there is no translation services to be foreseen. thank you.
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No translation foreseen in case study 1, 2, 3.
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13/06/2019
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35
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Please could you indicate in the NEW document the new/changed parts in both documents instead of us checking [...]
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• In the technical specifications, the first paragraph of section 1.1 and first paragraph of section [...]
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04/06/2019
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17
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Regarding an Open Day Event with 1000 participants, How do we invoice this event, as the management fee [...]
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Management fees for organisation of event to prepare, coordinate, find/book venues, etc. are applicable [...]
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22/05/2019
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