Call for tenders' details
Status
Submission date
05/11/2012
Answer date
07/11/2012
Language
Status
Answered
Question details
Subject
Tender Specifications Point 4.3.1: Internal Organisation
Question
In point 4.3.1 it is stated that: "If a joint tender or/and subcontracting is proposed, they shall describe the co-operation between the partner(s) and with the subcontractor(s) ...This information must cover both technical aspects and administrative/financial issues." Could the Commission please clarify and provide for a more detailed definition of what it would like to know about administrative/financial issues?
Answer
07/11/2012
The scope of the information concerning administrative / financial issues should be considered in relation to the technical award criteria n°1 described in section 5.2.1 of the Tender Specifications as well as the first paragraph of point 4.3.1 of the Tender Specifications. The tenderers shall present a detailed description of the proposed internal organisation structure concerning the co-operation between the co-ordinator, the joint tenderers (prospective contractors) and the subcontractors so that the contracting authority is able to assess "the quality and relevance of the proposed internal organisational structure / network". Consequently, the tenderers are expected to disclose the administrative / financial arrangements only to the extent it is relevant for "explaining how the tenderers will organise the network which will be established in order to cover all 27 EU Member States and Associated Countries and in order to achieve the expected results". The level of detail of the relevant information to be provided should therefore be determined by the tenderers by reference to the common requirements of the Tender Specifications (i.e., establishment of the organisational structure / network covering all EU Member States and Associated Countries, ensuring quality audit services to be rendered in line with the Working Practice) as well as the individual situation of each tenderer (e.g., the business and legal nature or the complexity of their organisational structure / network).