EU solidarity with Ukraine

Call for tenders' details

Title:
Event/meeting management and promotion services.
Contracting authority:
European Food Safety Authority (EFSA)
TED publication date:
24/11/2017
Time limit for receipt of tenders:
22/02/2018
Status:
Closed
Status
20/12/2017
22/12/2017
English (en)
Question details
Reimbursable Expenses
As per the Annex 3 - Draft Contract – point I.5.1-Maximum amount of the FWC and maximum prices: “The maximum amount covering all purchases under this FWC, including all renewals and reimbursement of expenses is EUR 5.000.000”. On the other hand, the Annex 1 - Financial Offer template explicitly excludes such reimbursable costs and there is no budget line foreseen for them and no indicative amount is provided. Considering the point 1.2 indicating the number of events and participants for which the Contractor’s support may be required, we assume that these reimbursable costs (room rates, caterings, restaurants, transportation, shipments, event management software, etc.) are likely to represent a quite high proportion of this maximum amount of EUR 5.000.000. Could you please give an indication of the split (in%) between these reimbursement of expenses and Contractor’s fees (fixed price (FP) fees and Time and Means (fees)) that are to be reasonably expected ?
22/12/2017
The maximum amount covering all purchases under this FWC, including all renewals and reimbursement of expenses is EUR 5.000.000. The financial offer template defines a financial scenario necessary to perform the financial competition between offers and prices to be used during the implementation of the contract.