Call for tenders' details

Title:
Event/meeting management and promotion services.
Contracting authority:
European Food Safety Authority (EFSA)
TED publication date:
24/11/2017
Time limit for receipt of tenders:
22/02/2018
Status:
Closed
Status
22/12/2017
04/01/2018
English (en)
Question details
Evidence for professional and technical capacity
Page 28 of the Tender Specifications set as requirement to provide “A list of 5 events (out of which 2 in Italy, 2 in EEA countries and 1 in Candidate Countries organized in the course of the past 3 years) in which the tenderer has supplied at least 80% of the services listed in Part 1”. Is our understanding correct that the 5 events together (and not individually) have to cover at least 80% of the Part 1 services? It would make sense to us so that the tenderers can demonstrate their capacity to cover at least 80% of the services, meaning at least 17 services out of the 21. Not every event is covering specific activities such as (3) event marketing, (4) safety and security, (12) social programme and entertainment, (17) exhibition stands and info points, (18) shipment of publications and stand/conference materials, (19) post-event and reporting services, (20) other services or (21) extra-muros assignments. And it is very rare that an event focusing on (17) “exhibition stands and info points” covers as well 16 of the other services.
04/01/2018
The call clearly indicates that EFSA is seeking a partner who can cover the whole array of services indicated in Part 1 of the technical specifications. This said, we request evidence that a tenderer did supply at least 80% of these services in the past, and that such experience has been gained cumulatively across several countries. Therefore, the understanding is correct.