Call for tenders' details

Title:
Event/meeting management and promotion services.
Contracting authority:
European Food Safety Authority (EFSA)
TED publication date:
24/11/2017
Time limit for receipt of tenders:
22/02/2018
Status:
Closed
Status
10/01/2018
10/01/2018
English (en)
Answered
Question details
Test case
As per event outline, “approximately 20% of participants will be invited and reimbursed by EFSA (including speakers and other actors playing an active role in the programme).” We assume that presenting a scientific poster counts as playing an active role of the programme and that hence all scientists presenting a poster are reimbursed. However the venue requirements ask for a 200 poster capacity which would exceed the overall number of reimbursed participants. Can you clarify the approximate number of posters you expect and whether all participants presenting posters are reimbursed?
10/01/2018
The assumption is partially wrong. Only some of the people presenting a poster will be reimbursed (this only applies to early-career researchers). All other poster presenters would come at their expenses.