Call for tenders' details

Title:
Monitoring Digital Transformation and Key Enabling Technologies
Contracting authority:
Executive Agency for Small and Medium Sized Enterprises (EASME)
TED publication date:
23/03/2018
Time limit for receipt of tenders:
04/05/2018
Status:
Closed
Status
09/04/2018
18/04/2018
English (en)
Question details
Work Package 4: Technical support to the work of the Strategic Forum Task 4.2 Operational support to the work of the Strategic Forum for Important Projects of Common European Interest (IPCEIs)
Page 30 of ToR, with respect to task 4.2, states “Operational support to the Strategic Forum should include 1) Technical support for the organisation of the meetings of the Strategic Forum (max 50 members) as well as side meetings”. According to the list of deliverables on page 47, the Contractor is requested to organise 6 meetings for the 50 members of the Strategic forum. Are all of them to be organised at the European Commission premises? The call specifies that catering, travel and accommodation arrangements should be foreseen for these meetings. Are there any other costs to be considered for the 6 meetings? Concerning the side meetings, Could you please specify how many of these meetings are planned, which are the foreseen venues, how many participants are expected and which are the costs to be covered by the Contractor?
18/04/2018
All the meetings referred to in Task 4.2.1 and Task 4.2.2 will be organised at the Commission premises. As regards the meetings referred to in Task 4.2.1: - For the official meetings of the Strategic Forum (up to 6 physical meetings in Brussels), the Commission will provide the premises and cover the travel and accommodation expenses of the members of the Strategic Forum. The Contractor should cover the catering costs. - For the meetings of the Sherpas of the Strategic Forum (up to 7 "side meetings" of the Sherpas in Brussels), the Commission will provide the premises and cover the travel and accommodation expenses of the Sherpas. The Contractor should cover the catering costs. - Other side meetings (up to 8 "ad hoc" side meetings to discuss specific value chains and issues) should be conference calls or webinars. The Contractor's duty is to provide logistical and organisational support the Commission for these meetings, including e.g. the identification of the relevant participants to be invited. As regards the meetings referred to Task 4.2.2 (IPCEI "facilitation meetings"), the Commission will only provide the premises. The Contractor should cover the costs for catering, travel and accommodation of participants. The number of participants for the meetings referred to in Task 4.2.2 will vary depending on the specific value chain or investment project considered. The Commission considers 40 participants as a realistic average.