Call for tenders' details

Title:
Framework Service Contract - Ecosystem Support for Copernicus and the EU space p...
Contracting authority:
European Commission, DG for Internal Market, Industry, Entrepreneurship and SMEs...
TED publication date:
29/08/2018
Time limit for receipt of tenders:
31/10/2018
Status:
Closed
Status
08/10/2018
08/10/2018
English (en)
Answered
Question details
Reference: TENDER SPECIFICATIONS, Point 7.1.2, Task 1, page 62: Organise the Annual General Assembly of the Network of Copernicus Relays and the Annual General Assembly of the Network of Copernicus Academy.
Could the Commission specify if for both the Annual General Assembly of the Network of Copernicus Relays and the Annual General Assembly of the Network of Copernicus Academy, the following costs should be accounted for in the financial proposal: • Invitation/registration of participants • Provision of badging • Venue rental costs • Catering costs for participants and, if yes, how many breakfasts, lunches and dinners, for how many persons
08/10/2018
The case study mentions that "Both meetings should be organised back-to-back in order to facilitate logistics and to minimise costs and in any case according to the Commission request. Based on inputs from the Members and the Commission, the contractor shall coordinate the preparation of the agenda and interact with the speakers to facilitate their participation. All organisational costs shall be covered under this specific contract." This implies that all costs mentioned in the questions should be covered in the financial proposal. Regarding the number number of participants, the case study should be based on an average of 250 participants (including both Relays, Academy and external speakers). It is also reminded that the two General Assemblies (Relays and Academy) should be organised back-to-back, in the same location. This could involve joint activities between the two networks.