EU solidarity with Ukraine

Call for tenders' details

Corrigendum 2 : extending the deadline of submission from 07/11/2018 to 15/11/2018 is submitted for publication. Technical specifications (corrigendum 1) published on 20/10/2018: replacing "English native speaker/ English mother tongue" under qualification criteria for B5 and B6, by "English native speaker or full working proficiency as attested by a language certificate ( C2 level under CEFR or equivalent)"
Title:
Chafea/2018/Health/03 A Single Framework Contract for the provision of support s...
Contracting authority:
European Health and Digital Executive Agency (HaDEA)
TED publication date:
28/09/2018
Time limit for receipt of tenders:
15/11/2018
Status:
Closed
Status
06/11/2018
08/11/2018
English (en)
Question details
Reimbursement of costs
Dear Chafea Procurement Team, With respect to the booking of flights and accommodation, if an attendee has confirmed attendance but then fails to attend, are we still reimbursed for the costs of all transport and accomodation costs incurred on their behalf? Thank you and kind regards
08/11/2018
- It would be desirable that the tenderers will explain in their bids the contingency measures set up to face cancelation cases. So that, in case a cancelation is produced, the tenderers should be able to recover the money invested in train/flight tickets and in accommodation. - It is noted that despite the fact that the necessary measures are dully setting up, cases/situations might arise where it is not possible to recover the invested money, due for example to a very last minute cancelation ( e.g. 2 hours before the departure of the flight). Therefore it is essential that the tenderers will clearly explain in their bids the contingency measures, as well as the circumstances which might arise where the contingency measures will not be efficient. - In case those circumstances might arise, the future contractor will be expected to present to the Contracting authority a clear evidence that the cancelation was produced within such conditions and that therefore it was not possible to recover the money invested, so that the Contracting Authority will be able to accept the expenses.