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22/10/2019
Continuation of answers to remaining questions: As stated in Annex B Pricing Form, the rates (flat, daily, and secondment) to be quoted by tenderers shall be (i) fixed and non-revisable during the 4-year term of the Framework Agreement; (ii) quoted in EURO; (iii) free of taxes and duties and be exclusive of VAT; (iv) inclusive of any obligations arising from Annex A, Annex C, as well as any clarifications published before the deadline date for submission of tenders, and (v) inclusive of all billing elements and expenses connected with the delivery of Service, including business travel and accommodation expenses for any meetings at EIB Group premises in Luxembourg. The Bank will neither make available any tools nor its internal procedures/policies to the successful tenderers. Flat rate concept applies only for the Due Diligence Desktop Research. It is expected in the investigations on the ground that these will be carried out also in the country where the subject company is domiciled. As regards processing operations upon personal data, including data-transfers tenderers shall demonstrate compliance with the GDPR and the data protection requirements of Regulation (EU) 2018/1725. There is no minimum commitment files to be processed through desktop research each month.
22/10/2019
The Contract shall enter in force in Q1 2020. Following its signature specific assignments will start. According to the ToR, secondments are at EIB Group’s premises and tasks under Lot 2 “may be performed after agreement of the EIB in the EIB or the Service Provider’s premises or anywhere else, depending on the assignment.” For all others, and in accordance with Article 8 of the draft Agreement “the Service Provider shall execute the Assignments at the Bank’s headquarters in Luxembourg or, where the location of a particular task is not so specified, at such location(s) as the Bank may reasonably indicate to the Service Provider in writing.” In line with the description of services A.1.2., the Desktop Due diligence research means that a due diligence report should be provided on the subject of the assignment without recourse to inquiries on the ground but solely by means available to the tenderer such as publicly available information and searches on databases of commercial providers. This information should include any adverse information (investigations, litigations, allegations) on the entity, its shareholders or members of its governing bodies, the identification of any PEPs or sanctioned individuals and any other concerns that could result in an integrity/reputational risk for the Bank. Remaining questions will be answered in a supplementary answer.
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